Annual Reports and Grant InformationState Aid 101
State Aid Calendar for 2012
Commonwealth Libraries Mandatory Timelines
Annual Report Cover Sheet for Supporting Documentation
Just for clarification - all annual reports are due to the district center by April 1 (meaning it was submitted on collect.btol.com, plus we received your signature sheets).
*Please use Census 2010 population statistics. Linked below.
I do not need a copy of your Annual Report. Only send me your supporting documentation to include:
Original Signature Sheet
Original application for state aid
certification of estimated costs (green sheet)
Librarian's annual report
Treasurer's report or financial statement
Financial review or audit (once complete)
Any questions, let me know. Hope that helps,
Melissa
Tips and Hints for Completing the PA Public Library Survey
The Pennsylvania 2011 (2010-2011) Public Library Survey (aka Annual Report) is now available online through Bibliostat Collect
at http://collect.btol.com
Bibliostat Collect is best viewed using Internet Explorer 6.0 or higher
or Firefox 1.5 or higher or any other Web browser compatible with these
browsers. The login username and password remain the same as last
year. There is a link on the login page to request the username and
password information if needed.
The reporting cycle for July to June fiscal year libraries shall be as follows:
- Annual reports are due to the district library consultant by February 1st of each year.
- Annual reports are due to the Office of Commonwealth Libraries by March 1st of each year.
The reporting cycle for January to December fiscal year libraries shall be as follows:
Annual reports are due to the district library consultant by April 1st of each year.
Annual reports are due to the Office of Commonwealth Libraries by May 1st of each year.
All support documentation for the annual report is due to the Office of Commonwealth Libraries by June 1st of each year.
These deadlines are of the utmost importance because Commonwealth Libraries must report all data to the federal government by the first week in June. Because of these deadlines some libraries will not be able to refer to
their audits when completing the annual report. In such cases the
end-of-the-year treasurer’s report/financial statement should be used.
The Annual Report Signature Sheet, Application for State Aid Signature
Page, and the Certification of Estimated Costs (Green Sheet) are all
available as links within the online survey. These pages are to be
printed, completed and submitted by mail with original signatures.
Audits: Please submit audit or financial review by October 1, 2012. Failure to comply will result in either a delayed payment or loss of
State Aid. Please contact Linda Rohm about audit questions.
If you have questions about filling out the annual report, please contact
your district library consultant. For technical
problems, Bibliostat Collect product support is available toll free at
1-866-785-9935.
System administrators and consultant librarians can reach Eileen Kocher at
(717)783-5743 or Linda Rohm at (717) 783-5745 for assistance.
Thank you for all your efforts to accurately report your library’s activities.
Eileen R. Kocher | State Aid Librarian
Office of Commonwealth Libraries
Pennsylvania Department of Education
Room 305, Forum Building
607 South Drive | Harrisburg, PA 17120-0600
Phone:717.783.5743 | Fax 717.787.2117
ekocher@pa.gov | www.education.state.pa.us
Please note the new mailing and email addresses.
NCLD Year 2010 Census Municipality Population byCounties
Bradford County
| Clinton
County | Columbia County
Lycoming County
| Montour County
|
Northumberland
Potter County
| Snyder County
| Sullivan County
Tioga County
| Union County
.
| 
